CONTACTS 
0201 - Kwan Henmi                           415 777 4770 fax 5102
020101 - Mr. Denis Henmi; Executive Vice President
0202 - Kwdn Henmi                           415 777 4770 fax 5102
020201 - Mr. William Long

SUBJECTS
Design Professionals
Kwan Henmi, Mosconi Center
Demo SDS via Web Site
Communication Manager
Pilot Test, Moscone Project
Documentation
Moscone Center, Phase III

1109 -    ..
1110 - Summary/Objective
1111 -
111101 - Follow up ref SDS 4 0000, ref SDS 3 0000.
111102 -
111103 - Met and developed scope and terms.  Bill submitted a letter in the
111104 - afternoon confirming an intial budget for Kwan Henmi of $5K.  Talked
111105 - to Ivan in the afternoon.  Seems like we need to cover both interior
111106 - and exterior design work in a single record in order to improve team
111107 - performance.  Will meet Ivan tomorrow 0800 to get background and
111108 - prepare for meeting at 0900.
111109 -
111110 - Submitted ref DIT 1 0000 confirming these understandings and accepting
111111 - KH terms for a trial of Communication Metrics.
111112 -
111113 -
111114 -
1112 -
1113 -
1114 - Discussion
1115 -
111501 -  ..
111502 - Kwan Henmi to Complete 50% Contract Documents by 981030
111503 - Information Needed from Others to Support Kwan Henmi Work
111504 -
111505 - Bill explained that Kwan Henmi needs help on the Moscone Center
111506 - Expansion, Phase III project and so wants to try Communication Metrics
111507 - on Moscone, rather than wait for the 3rd and Mission Project, which is
111508 - still pending, per discussion on 980917. ref SDS 1 8177
111509 -
111510 - The goal is to use Communication Metrics and the Internet to support a
111511 - design team, as discussed on 980917. ref SDS 1 7412
111512 -
111513 -     [On 981007 project manager objects. ref SDS 9 7722]
111514 -
111515 -     [On 981014 reported challenges meeting this goal. ref SDS 10 3240]
111516 -
111517 -     [On 981023 project manager disconnects Internet. ref SDS 11 2730]
111518 -
111519 - There are two architects.  Kwan Henmi has the floor plan and the
111520 - interiors, which is approximately 51% of the design work.
111521 -
111522 - The delineation of the design scope is fluid, such that the two firms
111523 - are cooperating in moving various aspects of the design back and forth
111524 - according to evolving conditions and availability of personnel.
111525 -
111526 - The orginal requirements have therefore changed by the conduct of the
111527 - parties, rather than by direction of the sponsor.
111528 -
111529 - Gensler Associates is the project sponsor.  Gensler's project manager
111530 - is careful and thorough in meeting critical milestones and following
111531 - up details.
111532 - ..
111533 - There is not a CPM showing chronologies of various activities
111534 - among the design consultants and others, so the critical activities
111535 - have not been identified nor adjusted by actual progress.
111536 -
111537 -     Consideration might be given to developing a CPM to guide
111538 -     coordination toward meeting critical target dates.  The cost is
111539 -     normally part of Project Management and is allocated to risk
111540 -     management, as discussed on 980917. ref SDS 1 2040
111541 -
111542 -     [On 980929 need for CPM evident from crisis management problems.
111543 -     ref SDS 6 2240]
111544 -
111545 -     [On 980930 reviewed PM issue. ref SDS 7 3113]
111546 -
111547 -     [On 981001 discussed with Denis. ref SDS 8 3135]
111548 - ..
111549 - Kwan Henmi has a milestone date of completing 50% of the
111550 - contract documents by the end of October.  Their work is dependent
111551 - upon information and design work from others, that has not been
111552 - provided.
111553 -
111554 -     [On 980929 discussed this with Ivan. ref SDS 5 6669]
111555 -
111556 - The Project Architect, Ivan Romero, will concentrate on performing the
111557 - design to meet the end of October target date for 50% completion on
111558 - contract documents.
111559 -
111560 -
111561 -  ..
111562 - Developed Scope for Trying Comm Metrics on Moscone III Project
111563 -
111564 - Welch will be designated as an Assistant Project Architect for
111565 - Administration to ensure that management communciations are effective
111566 - and that the work is aligned with instructions of the sponsor and
111567 - other control criteria developed among the design team.
111568 -
111569 - There are 3 main meetings each week.
111570 -
111571 -    1.  Design consultants on Tuesday 2 - 3 hours.
111572 -
111573 -    2.  Structural consultants on Wedensday 1 hour.
111574 -
111575 -    3.  Sponsor and design team on Thursday 1 hour.
111576 -
111577 - Bill estimates this will require approximately 5 hours to attend
111578 - meetings per week.
111579 -
111580 - Welch estimates 10 hours will be needed to organize, align, analyse
111581 - and summarize the record for distribution to attendees using
111582 - Communication Metrics and the Internet.
111583 -
111584 - Added another 5 hours per week for coordination, collaboration and to
111585 - prepare Kwan Henmi staff in advance of meetings.  This is probably a
111586 - little light, since there will likely be other collateral meetings and
111587 - we have to manage the documents generated on the project.
111588 -
111589 - Developed initial budget of about 20 hours per week.
111590 -
111591 - Bill asked what the rate would be if we are not doing a preliminary
111592 - pilot test?
111593 -
111594 - I indicated between $120 - $130 per hour.
111595 -
111596 - Denis feels this exceeds the budget available to evaluate
111597 - Communication Metrics.
111598 -
111599 - I agreed to an initial rate for demonstration purposes that is
111600 - acceptable to Kwan Henmi.
111601 - ..
111602 - Denis feels that if the demonstration over the next 4 weeks goes
111603 - well, then the other parties, including the sponsor, may be willing to
111604 - cost-share for continuing this support.
111605 -
111606 - I need following...
111607 -
111608 -   1.  Project number/ID
111609 -   2.  Project requirements and background.
111610 -   3.  Organizations, personnel from project roster, email addresses
111611 -
111612 -
111613 -  ..
1117 -
1118 -
1119 - 1428 called Bill
1120 -
112001 - He is preparing an email to me on our agreement.
112002 -
112003 - KH wants to limit the initial budget to $5K for evaluation purposes so
112004 - the other team members can assess the vialbility of cost-sharing the
112005 - expense for the duration of the project, per our discussion this
112006 - morning. ref SDS 0 4812
112007 -
112008 - I agreed to this.
112009 -
112010 - The first meeting is tomorrow at 0900 at Ginsler's office.
112011 -
112012 - Ivan Romero is in Ginsler's office at 600 California.  His number
112013 - is...
112014 -
112015 -                       415 433 3700 #3611
112016 -
112017 - I will call Ivan and arrange to meet him tomorrow oa 0800.
112018 -
112019 -
112020 -
1121 -
1122 -
1123 - 1446 called Ivan
1124 -
112401 - Left message about meeting him tomorrow morning oa 0800
112402 -
112403 -
112404 -
1125 -
1126 -
1127 - 1548 received Bill's letter
1128 -
112801 -  ..
112802 - Agreement and Scope of Services Confirmed by KH Letter
112803 -
112804 - Bill's letter ref DRT 1 0000 confirms scope per the meeting this
112805 - morning, ref SDS 0 7344, as follows...
112806 -
112807 -     1.  5 week period from 980929 to 981030.
112808 -
112809 -     2.  Review association and client agreements.
112810 -
112811 -     3.  Review recent meeting history and correspondence.
112812 -
112813 -           [On 980929 review entered in SDS record. ref SDS 6 0000]
112814 -
112815 -     4.  Attend, document and coordinate meetings, ref DRT 1 4488...
112816 -
112817 -         Joint Venture Coordination Meeting...... Tuesday, 0900 1000
112818 -         M/E/P Coordination Meeting............ Wednesday, 0900 1200
112819 -         Structural Coordination Meeting........ Thursday, 0900 1000
112820 -
112821 - Payment will be $5K. ref DRT 1 8946
112822 -
112823 -      [On 981105 prepared invoice based on Bill's letter. ref SDS 12
112824 -      3570]
112825 -
112826 -
112827 -
1129 -
1130 -
1131 - 1624 called Ivan
1132 -
113201 -  ..
113202 - Scope Needs to Cover Interior and Exterior Design
113203 -
113204 - Will meet Ivan tomorrow oa 0800.
113205 -
113206 - He advised that the meetings cover both interior and exterior scope.
113207 -
113208 - He has told other members of the team that Communication Metrics will
113209 - cover the entire scope, since discussions about exterior and interior
113210 - work is commingled in the meetings.
113211 -
113212 - I agreed that the benefit of Communication Metrics is to coordinate
113213 - all elements of the work.  Not sure if Bill and Denis intended that
113214 - the initial Welch scope include support for the exterior design
113215 - architect, but we will do some work and see how it goes per our
113216 - objective to experiment, and Denis' idea to demonstrate value added to
113217 - other team members. ref SDS 0 4812
113218 -
113219 -
113220 -
113221 -
1133 -
1134 -
1135 - 1819 received call from Bill
1136 -
113601 - Bill left a message and I called him back.  He had not received my
113602 - letter, ref DIT 1 0000, transmitting this record and responding to his
113603 - letter. ref SDS 0 3696
113604 -
113605 - I mentioned having talked to Ivan. ref SDS 0 8482
113606 -
113607 - Bill has assembled some contract documents and correspondence, per
113608 - scope items 1 and 2, above, but no meeting notes.  I can get them from
113609 - Ivan tomorrow.
113610 -
113611 - Bill may swing by and attend the meeting tomorrow, and will bring the
113612 - documents.  If it turns out he cannot attend the meeting, I can stop
113613 - by KH after the meeting to get the background information.
113614 -
113615 -
113616 -
113617 -