CONTACTS 

SUBJECTS
COE Contractor Evaluation, Oakland
Evaluation Welch Contract
Intellectual Bridges From Known to New
Organic Subject Structure SDS Subject Index
Knowledge Space Organizes Complex
Intelligence Adds Value to Information,
Command & Control of the Record
Empower People with Intelligence using
Effectance Computers Make People Effective,
Empowerment to Accomplish Good Management

1712 -
1712 -    ..
1713 - Summary/Objective
1714 -
171401 - Follow up ref SDS 29 line 50, ref SDS 28 line 50.
171402 -
171403 - Finalizing editing and hopefully getting closer to a useful document
171404 - that addresses concerns at ref SDS 25 line 198.  Called Microsoft and
171405 - seem to have solved some of the problems print the document reported
171406 - at ref SDS 28 line 70.
171407 -
171408 -
171410 -  ..
1715 -
1716 -
1717 - Progress
1718 -
171801 - Main points to cover were set on 970219, ref SDS 13 line 90.
171802 -
171803 -     •  Build and maintain shared meaning ref OF 1 line 143.
171805 -         ..
171806 -     •  Command and control of the record, correlation to military
171807 -        practice and risk management strategy, ref OF 1 line 587.
171808 -
171809 -          We actually need to improve discussion of Command and Control
171810 -          of the record, ref OF 1 line 178, ref OF 1 line 480, by
171811 -          developing a more constructive use of Command and Control,
171812 -          but transition to "knowledge space" in place of "record" for
171813 -          the reasons at ref SDS 16 line 247.  This subject was
171814 -          developed in Communication Metrics definition at ref SDS 2
171815 -          line 216 and ref SDS 2 line 383.
171817 -         ..
171818 -     •  Order and content of the record - design of knowledge space
171819 -        comes from the SDS record - this is not addressed in the report
171820 -        because it is too detailed.  It is more properly material for
171821 -        POIMS.
171823 -         ..
171824 -     •  Connecting summary to detail, discussed with Intel on 960326,
171825 -        ref SDS 7 9008, and reviewed with Tom in the record on 970320
171826 -        at ref SDS 17 8888, is in the report at ref DRP 1 0539 and
171827 -        ref DRP 1 3142
171829 -         ..
171830 -     •  Not enough time for conventional management practice to have
171831 -        effective communications, is entered at ref OF 1 line 163,
171832 -        reflecting the example at ref SDS 14 3351.
171834 -         ..
171835 -     •  Samples of SDS work product - appendix E does this, ref OF 2
171836 -        line 40.
171837 -
171839 -  ..
171840 - Organic Subject Index - Intellectual Bridges
171841 -
171842 - COE staff have questioned appropriateness of using, and the meaning
171843 - of, "organic subject structure" and how this differs from ordinary
171844 - document management? ref SDS 17 4903
171845 -
171846 - Original work on subject structure was done on 890523 showing a
171847 - stronger theory of organizing SDS is needed than is commonly used for
171848 - documents, ref SDS 1 P13O, because Knowledge Space manages contextual
171849 - elements at a much lower level of detail, which is much more complex.
171850 - ref SDS 1 3E3G
171852 -  ..
171853 - We need to provide some intellectual bridges to help people cross over
171854 - from what they know about information technology using 3x5 cards, file
171855 - folders and lists of action itemsl, to the new world of "automated
171856 - management." The sub-heading for the Executive Summary of
171857 - "Intelligence converts information into Knowledge" is an example,
171858 - ref DRP 1 6172. Concurrent Discovery being analogous to Concurrent
171859 - Engineering is another concept, ref OF 4 1476.
171861 -  ..
171862 - Correlating organic subject structure to WBS will accomplish the
171863 - objectives on 970411, ref SDS 27 7555, per meeting with Tom on 970409,
171864 - that reviewed WBS and schedule for Richmond. ref SDS 23 0000.
171865 -
171866 - We discuss "subjects" in the report at:
171867 -
171868 -     ...organize and analyse information, ref DRP 1 6172.
171869 -
171870 -         Organization requires a structure and identification
171871 -         methodology.  Analysis requires breaking information into
171872 -         associated parts according to the organization structure.
171873 -
171874 -     ...alignment of ...actions against objectives, ref DRP 1 3156
171875 -
171876 -         "Objectives" are the deliverables set out in the subject
171877 -         index.
171878 -
171879 -     ...organic subject structure...organizes the record in logical
171880 -     chunks, per ref DRP 1 9943.
171881 -
171882 -         This is the most detailed explanation of the subject in the
171883 -         report.
171884 -
171885 -     ...Develop and maintain ....organic subject structure," which is
171886 -     part of Scope of Services. is at ref DRP 1 8556
171887 -
171888 - ..
171889 - Added Appendix E to explain development of the WBS for Richmond
171890 - and the SDS subject index which is at ref SDS 22 0000.  Prepared an
171891 - explanation, ref OF 2 line 40, on first page of subject index, of the
171892 - corellation between organic subject structure and WBS.  This appendix
171893 - makes the Communication Metrics report a more complete source for
171894 - explaining and illustrating use of SDS for planning, CPM Scheduling
171895 - and WBS methods. The explanation of WBS scope beginning at page 5 of
171896 - the schedule shows the importance of activity definition.
171897 -
171898 -
171900 -  ..
171901 - Objective Reporting
171902 -
171903 - Did more work throughout the document to make the narrative sharper
171904 - and tried to make it more objective to meet the standards of a
171905 - government evaluation report, which is the purpose of the document.
171906 -
171907 -
171909 -  ..
171910 - Changing from Documents to Knowledge Space
171911 -
171912 - Developed from the Asilomar paper for Morris, per ref SDS 25 line 209.
171913 - the idea of replacing the paradigm of information as "documents" with
171914 - the notion of a continuously expanding "knowledge space." ref OF 1
171915 - line 552, as shown at ref OF 5 8456.  This reflects in part Monti's
171916 - idea about explaining this as "communication and document control"
171917 - discussed at ref SDS 17 4903.
171919 -  ..
171920 - Added the analogy of an "architect" to describe a Communication
171921 - Manager, ref OF 1 line 367, per paper on "knowledge space," ref SDS 9
171922 - 3516 and Landauer's paper on knowledge acquisition using LSA, ref SDS
171923 - 10 7860.
171924 -
171925 -       [On 970418 received report covering this point. ref SDS 32 1032]
171927 -        ..
171928 -       [See work on SDS to support knowledge space. ref SDS 34 2222]
171930 -  ..
171931 - Differentiate Communication Metrics from "documentation" and already
171932 - having too much paperwork, ref OF 1 line 482, discussed in the POIMS
171933 - paper, ref OF 9 line 272.
171934 -
171936 -  ..
171937 - Cognitive Science Explanation of Knowledge/Intelligence
171938 -
171939 - Did another re-write for the introduction to clarify the cognitive
171940 - science explanation of the distinction between information and
171941 - knowledge, developed at ref SDS 5 0096, and used "intelligence" as the
171942 - bridge between the two, ref OF 1 line 130, per the paper to PMI on
171943 - Asilomar last year, ref SDS 8 7477.
171945 -  ..
171946 - Added a reference to the CIA and military as examples of groups that
171947 - provide intelligence and explained that technology can make this new
171948 - function available for everybody, ref OF 1 line 164, per letter to PMI
171949 - last year on Asilomar Conference, ref SDS 8 7477.
171950 -
171952 -       ..
171953 -      Empowerment Perceived Value
171954 -
171955 -      This helps people grasp effectance (empowerment) discussed by
171956 -      Landauer at ref SDS 3 2286.
171957 -
171958 -      [It is a perceived value of computer users per review of
171959 -      Microsoft's NT ref SDS 35 3212.]
171961 -  ..
171962 - Applied ideas on case studies, history, traceability at ref SDS 5
171963 - 0096.
171964 -
171965 -      [Did more editing to improve this a bit at ref SDS 33 5553.]
171966 - ..
171967 - Tried to improve the explanation of "intelligence" as
171968 - "knowledge" and used "analysis" as linking "cause and effect." ref OF
171969 - 1 line 131, which reflects the Asilomar paper for Morris at ref OF 5
171970 - line 388. We actually wind up using "understanding", intelligence and
171971 - knowledge as the same stuff.  Similarly, analysis and linking provide
171972 - the "alignment" discussed that is a leadership function discussed in
171973 - the PMBOK, ref SDS 4 4096.
171974 -
171975 -
171977 -  ..
171978 - Proactive Facilitator and Scribe
171979 -
171980 - The proactive role for the Communication Manager to dig out of the
171981 - system the information needed for effective decision support, as
171982 - distinguished from the passive notetaking Scribe, is presented in the
171983 - evaluation at ref OF 1 line 568 and at ref OF 1 line 418.
171985 -  ..
171986 - This reflects report by Tom White on 961105, ref SDS 12 1220, and with
171987 - Herb Cheong on 961127, ref SDS 13 5830.
171988 -
171989 -
171991 -  ..
171992 - Print Problem Solution, Re-Install Print Driver
171993 -
171994 - The problem the past few days with the page numbers not printing
171995 - seems to have been a corrupted printer driver.  I called Microsoft
171996 - and the gal could find nothing wrong.  She said that since the page
171997 - numbers are showing up in the print preview screen, the problem must
171998 - be with the printer driver.
172000 -  ..
172001 - We installed it again, and selecte Post Script for the Lexmark.
172003 -  ..
172004 - The page numbers then printed correctly.
172006 -  ..
172007 - We also solved the questions at ref SDS 29 4554.  I entered the
172008 - questions at that location.
172009 -
172010 -
172011 -
172012 -
1721 -