CONTACTS 

SUBJECTS
Research Communication Metrics, Definition
Purpose
Subject Index

0605 -
0605 -    ..
0606 - Summary/Objective
0607 -
060701 - Follow up ref SDS 41 0000, ref SDS 38 0980.
060702 -
060703 - This record considers issues designing and using the SDS subject
060704 - index, and considers complexity issues raised from
060706 -  ..
060707 - is to show how Tom Landauer's paper appears to support
060708 - Communication Metrics, and how SDS may in turn support research in
060709 - cognitive science.
060710 -
060711 -     [On 960321 began review of Landauer's paper. ref SDS 41 8888.]
060712 -
060713 -
060715 -  ..
0608 -
0609 -
0610 - Progress
0611 -
061101 - Yesterday, began a subject index for a new management science and work
061102 - role of "Communication Metrics." ref SDS 40 2231
061104 -  ..
061105 - We now have a large body of subjects on Communication Metrics that
061106 - evolved gradually over time to expand SDS capability.
061107 -
061109 -      ..
061110 -     New Management Science Communication Metrics
061111 -
061112 -     Now it turns out that this effort has led fairly far afield into
061113 -     other research areas, like cognitive science, psychology, history,
061114 -     religion, law, technology.  So today, I thought it might be
061115 -     helpful to pull together, into a comprehensive set, those subjects
061116 -     that seem to comprise Communication Metrics, showing how they all
061117 -     relate and might in fact comprise an identifiable body of
061118 -     knowledge sufficient to warrant the description of a new
061119 -     "management science," following up work yesterday on 960321.
061120 -     ref SDS 41 8888.
061122 -  ..
061123 - Communication Metrics needs subjects to perform work and analyse
061124 - correlations, implications, and practices that expand and apply time
061125 - and information management, writing, journalism, reporting, decision
061126 - support, thinking, cognitive science, connectionist theory, knowledge,
061127 - organic structure, context management, intelligence, and related
061128 - elements.
061130 -  ..
061131 - Communication Metrics was first defined on 950327, ref SDS 18  using
061132 - an anthropological approach that "communication" is to facilitate the
061133 - success of communities.  This method seemed helpful in discussion on
061134 - 951103 with Morris Jones about "management communications."
061135 - ref SDS 25 2202  Earlier, on 950204 Morris was very helpful guiding
061136 - consideration of "accuracy" as the primary metric of communication.
061137 - ref SDS 17 0001
061138 -
061139 -
061140 -
061141 -
061142 -
0612 -

SUBJECTS
Summary Perspective Avoids Overwhelmed Details Hides Correlations Im

4803 -
480401 -  ..
480402 - Command Control Comprehension Complexity Balance Summary Details
480403 - Knowledge Management Dilemma Balance Summary Nuance Correlations
480404 - Augment Intelligence Summary Perspective Balance Correlations Details
480405 - Records Management Filing Documents Inadequate Expanding Complexity
480406 -
480407 - Follow up ref SDS 19 2882.
480408 -
480409 - Subject indexing helps resolve the knowledge management dilemma of
480410 - balancing summary for perspective on the "big picture," reviewed on
480411 - 890523, ref SDS 2 G14K, with precision access, explained in NWO,
480412 - ref OF 4 PX6J, to understand details in the microcosm that control the
480413 - work.  Balancing summary with awareness of critical details also
480414 - arises in the action item system, reviewed on 950626. ref SDS 19 2882
480415 - Command and control of the record finding details becomes critical
480416 - when complexity overwhelms span of attention, like finding a needle in
480417 - a haystack.  Controlled visibility with organic structures of context
480418 - in the Subject Index, explained in POIMS, ref OF 3 1103, aids
480419 - "intelligence" for comprehending and managing complexity by balancing
480420 - summary for perspective, with understanding correlations, implications
480421 - and nuance of details that are purposely hidden by the process of
480422 - summarizing to aid perspective.
480424 -  ..
480425 - Circularity of details masking perspective, and perspective hiding
480426 - details is a constant dilemma of cognition that is resolved in the
480427 - human mind by a 2-tier architecture, explained in POIMS. ref OF 3 8774
480428 - When the flow information exceeds biological limits on span of
480429 - attention, this innate solution fails, with loss, conflict, crisis,
480430 - chaos, and calamity. ref OF 3 049O
480432 -  ..
480433 - The challenge and difficulty of Subject Indexing reported in the
480434 - record on 910418 that reviews an article published in Byte magazine,
480435 - ref SDS 10 5584, cannot be solved by conventional filing with keyword
480436 - methods as reported on 891117, ref SDS 6 5762, and previously on
480437 - 890523, ref SDS 2 P13O, is reflected in the work today.  WBS organic
480438 - structures are not easy to create either, as reported on 920211.
480439 - ref SDS 11 5220
480441 -  ..
480442 - Since the architecture of human thinking suppresses complexity, people
480443 - are generally not aware of risks presented by losing command and
480444 - control of the record.
480445 -
480446 -           [On 970707 USAFIT reported a study showing that management
480447 -           systems on all big projects fail, overwhelmed by complexity.
480448 -           ref SDS 50 0108
480450 -  ..
480451 - Work today setting up subject accounts for Communication Metrics,
480452 - reported above, ref SDS 0 MS6I, clearly shows complexity of subject
480453 - indexing for managing the organic structure of context reviewed
480454 - previously on...
480455 -
480456 -        Picture countryside simple subject
480457 -        representation with vastly complex
480458 -        relational and hierarchial
480459 -        associations......................... 890523, ref SDS 2 428F
480461 -         ..
480462 -        Categories (subjects, topics) are
480463 -        a cognitive process to summarize
480464 -        a lot of information in limited
480465 -        time................................. 900303, ref SDS 8 5555
480467 -         ..
480468 -        Subject indexing very complex,
480469 -        difficult work....................... 910418, ref SDS 10 5584
480471 -  ..
480472 - Human mental architecture manages organic structure, ref OF 3 0367,
480473 - with extraordinary power to understand complexity by associating
480474 - granular divisions of subjects on "automatic pilot," explained in
480475 - POIMS. ref OF 3 V57N  However, reliance on subconscious processing to
480476 - associate cause and effect presents a high risk permitting complexity
480477 - to meander off in any direction that satisfies momentary impressions
480478 - from spontaneous, emotional feelings without conscious attention to
480479 - correct alignment.  Since limited span of attention prevents accurate
480480 - subject identification small errors compound over time into continual
480481 - bumbling, until a critical mass mysteriously explodes, explained in
480482 - POIMS. ref OF 3 8844, and often attributed to Murphy's Law, per
480483 - analysis on 940612, ref SDS 16 5882, and explained in NWO. ref OF 4
480484 - 9449  Equally, on 921127 Morris complained about neglecting small
480485 - details that become major problems. ref SDS 12 0674
480487 -      ..
480488 -     [On 990303 scientific paper explains limited span of attention
480489 -     limits processing information, ref SDS 54 6120, and that people
480490 -     are very limited managing subjects, causing mistakes when
480491 -     complexity overwhelms span of attention. ref SDS 54 5328
480493 -  ..
480494 - On 891201 example how executive wrote letter that classified work
480495 - absolving company of $40M liability, but later forgot, ref SDS 7 3W50;
480496 - letter could not be located with keywords filing methods, ref SDS 7
480497 - 3W70, but when produced by SDS, executive suddenly remembered a lot of
480498 - useful details. ref SDS 7 0156
480499 -
480500 -     [On 060905 Morris indicates that tendency for subjects left
480501 -     untended evolve over time, suggests a reduced effort to maintain
480502 -     order. ref SDS 66 L46G
480504 -  ..
480505 - On 960409 Henry Kissinger says "Alice in Wonderland" management occurs
480506 - when intelligence is not added to information.  ref SDS 15 4238
480508 -  ..
480509 - Vannevar Bush wrote an article in 1945 proposing technology augment
480510 - intelligence with trails of associations for accuracy and
480511 - comprehension using an expanding, complex record to find contextually
480512 - relevant connections. ref SDS 39 L47F  Cross-referencing provides
480513 - relational support for hierarchial accounts in the subject index to
480514 - apply trails of associations, discussed below. ref SDS 0 NQ8L
480515 -
480516 -     [On 960321 cognitive science shows that getting new information on
480517 -     anything impacts the "meaning" of everthing that is already known.
480518 -     ref SDS 41 2882]
480520 -      ..
480521 -     [On 960324 reviewed Dr. Landauer's paper on Knowledge Acquisition
480522 -     citing complexity of subject indexing arises from cognitive
480523 -     capacity to recognize lower levels of organic structure, which is
480524 -     hidden from conscious mind. ref SDS 43 8566.]
480526 -      ..
480527 -     [On 960809 further review of Landauer's paper shows specific
480528 -     reference to a hierarchy of subjects. ref SDS 45 8511]
480530 -      ..
480531 -     [On 970524 study linking communication shows small problems cause
480532 -     problems, making communication biggest risk in enterprise.
480533 -     ref SDS 49 7298]
480535 -      ..
480536 -     [On 971008 USACE issued report on "rework" and extra cost that
480537 -     results from overlooking subjects due to limited span of attention
480538 -     that is saved by Communication Metrics. ref SDS 51 1273]
480540 -      ..
480541 -     [On 980815 US Intelligence failures show need for to "understand"
480542 -     information. ref SDS 52 1173]
480544 -      ..
480545 -     [On 990215 Roy Roebuck cites "oneness" as possible unifying
480546 -     theory. ref SDS 53 7722]
480548 -      ..
480549 -     [On 990419 developed "judicious review" to avoid overwhelming
480550 -     reader with links, discussion with Dave. ref SDS 55 2601]
480552 -      ..
480553 -     [On 990924 communication biggest risk in enterprise analysed from
480554 -     report on high cost of medical mistakes. ref SDS 56 3077]
480556 -      ..
480557 -     [On 000125 article describes multiple description problem.
480558 -     ref SDS 57 4048]
480560 -      ..
480561 -     [On 000221 research for Colloquium at Stanford on mathmatics of
480562 -     subjects shows everything is related. ref SDS 58 7455]
480564 -      ..
480565 -     [On 000524 Paul Fernhout provides technology that may address this
480566 -     issue by balancing speed, flexibility and simplicity of mananging
480567 -     records. ref SDS 61 1972
480568 -
480569 -
480570 -
480571 -
480572 -
480573 -
4806 -

SUBJECTS
Keywords Traditional Records Management Filing Documents MIT Procedu

6003 -
600401 -  ..
600402 - Keyword Traditional Records Management Filing Documents
600403 - MIT Procedures Illustrate Keyword Filing Records Management
600404 - Records Management Controller Organizes Documents Filing Procedures
600405 -
600406 - Originally, beginning in about 1985 the Subject Index assigned
600407 - subjects like keywords are used for labels on file folders, filing
600408 - drawers, filing cabinets, and popular computer filing systems, which
600409 - approximates organic structure, discussed above. ref SDS 0 7749
600411 -  ..
600412 - "Controller" is a traditional role in the military, government, and
600413 - business to perform records management by developing file folder
600414 - labels (i.e., subjects) for filing documents.  The Controller
600415 - department designs a classification system to organize storing
600416 - documents so there is a common, consistent way for people to find
600417 - organizational history, applying accepted library methods for indexing
600418 - books according to subjects.
600420 -  ..
600421 - MIT records management program...
600422 -
600423 -              http://libraries.mit.edu/records/glossary.html
600425 -         ..
600426 -        Records Management
600427 -
600428 -            The systematic control of all records from their creation
600429 -            or receipt through processing, distribution, organization,
600430 -            and retrieval to their ultimate preservation and
600431 -            disposition.
600432 -
600433 -                [On 060907 origins of records management practices date
600434 -                to the Roman Empire. ref SDS 67 649G
600436 -  ..
600437 - MIT does not support Vannevar Bush, former Dean of Engineering at MIT,
600438 - who wrote in 1945 on using technology to construct trails of
600439 - associations in the record that augment intelligence for performing
600440 - daily work more quickly and accurately, reviewed on 960304.
600441 - ref SDS 39 L47F  MIT scope does not support using the record for
600442 - understanding meaning in complexity by discovering connections of
600443 - cause and effect, and avoid mistakes by aligning the work with the
600444 - record, per above, ref SDS 0 7749, and cited again below listing
600445 - advantages of using technology to expand traditional preactices for
600446 - records management to file documents. ref SDS 0 PX7F
600448 -  ..
600449 - MIT Records Management glossary continues...
600450 -
600451 -        Records
600452 -
600453 -            Recorded information of any kind and in any form, either
600454 -            originated or received by an organization.  Include papers,
600455 -            correspondence, forms, books, photographs, films, sound
600456 -            recordings, maps, drawings, and other documents.
600458 -  ..
600459 - This has a similar scope to organiztional memory in POIMS. ref OF 3
600460 - 1101
600462 -  ..
600463 - MIT Records Management glossary continues...
600464 -
600465 -        Files Classification Scheme
600466 -
600467 -            A comprehensive listing of files classifications and their
600468 -            retention schedules.
600470 -         ..
600471 -        Subject File
600472 -
600473 -            A file in which documents are arranged by subject. Not to
600474 -            be confused with a case file.
600476 -         ..
600477 -        Primary Classifications
600478 -
600479 -            The most general categories under which records can be
600480 -            filed.
600482 -         ..
600483 -        Secondary Classification
600484 -
600485 -            The second most general class of categories by which
600486 -            records can be filed.
600488 -         ..
600489 -        Tertiary Classification
600490 -
600491 -            The most specific and least general categories under which
600492 -            records can be filed.
600494 -  ..
600495 - Interestingly, MIT does not define nor distinguish category from
600496 - subject.
600498 -  ..
600499 - Organic structure is minimally recognized in MIT records management.
600500 - Their standards appear to have at most three (3) levels of hierarchy
600501 - using a Dewey Decimal outline form of organization...
600503 -         ..
600504 -        MIT Policies and Procedures
600505 -
600506 -              http://web.mit.edu/policies/index.html
600507 -
600508 - ...includes section...
600509 -
600510 -        13.0  Information Policies
600511 -
600512 -              http://web.mit.edu/policies/13.0.html
600514 -         ..
600515 -        13.1  Intellectual Property
600516 -        13.1.1  Ownership of Intellectual Property
600517 -        13.1.2  Significant Use of MIT-Administered Resources
600518 -        13.1.3  Ownership of Copyrights in Theses
600519 -        13.1.4  Invention and Proprietary Information Agreements
600520 -        13.1.5  Consulting Agreements
600521 -        13.1.6  Organization
600522 -        13.1.7  Disclosures and Technology Transfer
600523 -        13.1.8  Teaching Materials
600524 -         ..
600525 -        13.2  Policy on the Use of Information Technology
600526 -        13.2.1  Privacy of Institute Records
600527 -        13.2.2  Information Security and Preservation
600528 -        13.2.3  Responsible Use of MIT Computers, Networks, and Telephones
600529 -        13.2.4  Privacy of Electronic Communications
600530 -        13.2.2  Acquisition and use of Third-Party Products and Services
600531 -        13.3  Archival Policy
600532 -        13.4  Records Management Program............ ref SDS 0 7V6L
600533 -        13.5  Reproduction of Copyrighted Material
600535 -  ..
600536 - Duplication of account 13.2.2, ref SDS 0 ZH3O, hints that records
600537 - management at MIT is lax.
600539 -  ..
600540 - Keywords seem evident in MIT's procedures. ref SDS 0 ZG6O
600542 -  ..
600543 - The maximum of three (3) levels in the MIT system may explain why
600544 - there is no explanation for "organic structure" or "hierarchy" in the
600545 - MIT glossary of standard terms. ref SDS 0 PX54  SDS tracks 10 or more
600546 - levels of hierarchy.  This gives greater visibility to the notion of
600547 - "organic structure" than does a single, or at most, a three layer
600548 - system.
600550 -  ..
600551 - Purpose of records management at MIT states...
600552 -
600553 -        13.0 INFORMATION POLICIES
600554 -
600555 -        13.4 Records Management Program
600556 -
600557 -              http://web.mit.edu/policies/13.4.html
600559 -         ..
600560 -        The purpose of the Records Management Program, administered by
600561 -        the Institute Archives of the MIT Libraries, is to promote
600562 -        economy and efficiency in the creation, organization,
600563 -        maintenance, retention, use, and disposition of the
600564 -        Institute's official records. These records include all
600565 -        papers, maps, photographs, sound or video recordings,
600566 -        machine-readable records, or other documentary material,
600567 -        regardless of physical form, created or received by an
600568 -        employee in connection with the transaction of Institute
600569 -        business. The records management policy provides for the
600570 -        following:
600572 -            ..
600573 -        a) orderly and periodic transfer of inactive Institute records
600574 -           from prime office storage space or inadequate remote storage
600575 -           to the Institute records center;
600577 -            ..
600578 -        b) systematic destruction of noncurrent Institute records that
600579 -           have outlived their administrative usefulness;
600581 -            ..
600582 -        c) identification of Institute records that are of sufficient
600583 -           and continuing administrative and historical value to
600584 -           warrant their transfer to and preservation in the Institute
600585 -           Archives; and
600587 -            ..
600588 -        d) assistance and advice to administrative and academic
600589 -           personnel about efficient record-keeping practices.
600591 -  ..
600592 - The controller publishes rules to guide practices for filing documents
600593 - in various folders, including cross referencing in multiple folders.
600594 - File clerks are trained to implement the system, and sometimes there
600595 - is a checkout procedure for managing removal and returning documents.
600596 - When a document does not seem to fit prescribed file folder
600597 - descriptions, the problem is referred to the Controller department for
600598 - guidance on where to file the document, including review of proposals
600599 - for adding a new subject somewhere in the structure of filing
600600 - cabinets, drawers, and folders.  There are also rules for archiving
600601 - and eventually retiring records from storage.  Inspections occur
600602 - periodically to verify compliance with rules in order to maintain
600603 - specified order that enables finding information in an expanding
600604 - record when needed.  These practices handed down from at least Roman
600605 - times, through the church during the dark ages, and then governments
600606 - have proven effective up until the age of copy machines and computers,
600607 - when the amount of information increased several orders of magnitude.
600608 -
600609 -
600610 -
600611 -
6007 -

SUBJECTS
Subject Index Manages Complexity Organic Structure Document Content

8603 -
860401 -  ..
860402 - Granular Subject Indexing Increases Command Control Complexity
860403 - Content Document Management Subject Index Vastly More Complex
860404 - SDS Manages Organic Structure Document Content Vastly More Complex
860405 -
860406 - Traditional keywords records management for filing documents has not
860407 - been effective for SDS tracking subjects for content within documents,
860408 - sometimes for a single sentence, often for a single paragraph, usually
860409 - for groups of paragraphs, illustrated by this record.
860411 -  ..
860412 - Limitations of keyword systems were reviewed on 891117, ref SDS 6
860413 - 0005, citing an example of difficulties using keywords on 891201,
860414 - ref SDS 7 3W50, and resolution using SDS organic structures in the
860415 - subject index. ref SDS 7 3W8S  On 940510 HBR article explained this
860416 - problem. ref SDS 14 3829
860417 -
860418 -            [On 970116 Morris asked about solving "fractionalized
860419 -            subjects" ref SDS 47 1732]
860421 -             ..
860422 -            [On 000221 research shows using keywords for ontology
860423 -            creates Pandora's Box of complexity. ref SDS 59 7455
860425 -  ..
860426 - Granular division of organic structure to index subjects for content
860427 - at the paragraph and sentence level of documents, see NWO, ref OF 4
860428 - FT5H, improves traditional keyword records management in three (3)
860429 - ways for better command and control of the work through increased
860430 - visibility....
860432 -        ..
860433 -   1.  Precision access for finding critical details in time to be
860434 -       effective understanding cause and effect.
860436 -        ..
860437 -   2.  Assemble meaningful reports (case studies) showing chronology of
860438 -       cause and effect with perspective across variable time spans and
860439 -       based on context of objectives, requirements, and commitments;
860440 -       understanding connections applies energy that yields the power
860441 -       of knowledge to predict the future from lessons learned for
860442 -       decision support that enables proactive management to avoid
860443 -       problems by discovering correlations, implcations, and nuance
860444 -       from associatins that cannot otherwise be discovered in time to
860445 -       be effective.
860447 -        ..
860448 -   3.  Precision access to critical details, and assembly of chronology
860449 -       on subjects from personal and organizational history enable
860450 -       greater reliance on the record for accurate understanding to
860451 -       perform daily work with a plan, perform, report "intelligence"
860452 -       process that reduces mistakes, and increases creativity for
860453 -       solving problems, explained in POIMS. ref OF 3 6649
860455 -  ..
860456 - Expanding the scope of records management to a system of context
860457 - management for precision access to critical details, and to augment
860458 - intelligence for creating and finding associations of cause and effect
860459 - that guide daily work makes the subject index a dynamic process of
860460 - concurrent discovery, rather than a static filing system.  The MIT
860461 - system leaves no room for example to add subjects between account
860462 - 13.1.2 and 13.1.3.  SDS design for the subject index uses organic
860463 - structure to grow new knowledge within a framework that makes sense of
860464 - daily working information.
860466 -  ..
860467 - Subect identification of content at the paragraph level requires fast,
860468 - facile processes to routinely construct 100s, sometimes 1000s of
860469 - accounts rather than deliberative and concensus methods familiar in a
860470 - Controller department.
860472 -  ..
860473 - Account descriptions and specifications to explain boundaries between
860474 - accounts have therefore been incorporated into subject descriptions.
860476 -  ..
860477 - Four (4) differences separate subject indexing in SDS from other
860478 - methods...
860479 -
860480 -        1.  Individuals might have millions of accounts, reflecting the
860481 -            vastness of human memory for managing the complexity of
860482 -            existence, per above. ref SDS 0 7749
860484 -             ..
860485 -        2.  Accounts are not described with 1 - 4 words, as seen from
860486 -            the MIT system, ref SDS 0 ZG6O, but with 20 - 100 words.
860488 -             ..
860489 -        3.  Accounts are described with a matrix of alternate
860490 -            constructions describing the same scope to facilitate
860491 -            finding subjects quickly with binary search.
860493 -             ..
860494 -        4.  Organic structure may have 10 levels of hierarchy to
860495 -            facilitate assembling the record in many ways to fit the
860496 -            context of current requirements.
860498 -  ..
860499 - Deliberation and concensus can be effective for primary and secondary
860500 - subject structures with explanations on the scope of these high level
860501 - accounts.  There may be lower levels where standards can be applied as
860502 - well.  Generally, below the third level of a hierarchy the complexity
860503 - and scale of accounts requires dynamic construction, rather referral
860504 - to the Controller Department.
860506 -  ..
860507 - The Controller Department can support the SDS subject index capability
860508 - by researching best practices for organic structure of context
860509 - management.  The department can offer seminars demonstrating how to
860510 - apply tools below primary levels for organizing the work with flexible
860511 - structure, explained on 890523. ref SDS 2 S84J  Controllers can
860512 - inspect to evaluate use of subject indexing for accomplishing
860513 - objectives, ref SDS 0 PX7F, and provide assistance to help people
860514 - bring their work into alignment with best practices.
860515 -
860516 -
860517 -
860518 -
860519 -
860520 -
8606 -

SUBJECTS
Subject Descriptions Scope Seem Clear Distinct When Created After Ex

A403 -
A40401 -  ..
A40402 - Automatic Subconscious Processing Requires Conscious Subject Indexing
A40403 - Knowledge Management Dilemma Balancing Summary and Details
A40404 - Risk Management Study Organic Structure Subjects Balance Summary Details
A40405 - Managing Subject Accounts is Complex, Cause of Murphy's Law
A40406 -
A40407 - Focused thought might yield 10 to 100 different ways to summarily
A40408 - describe or associate "Communication Metrics" in the subject index,
A40409 - per above. ref SDS 0 7749
A40411 -  ..
A40412 - The mind can recognize, with directed attention (i.e., focus, time),
A40413 - deep and subtle correlations that later seem too tenuous for the same
A40414 - mind to use when pressed for time.  This reflects the fact that most
A40415 - of what the mind encounters is related in some way, and so there is a
A40416 - tendancy to blur, merge and commingle "meaning" at the conscious span
A40417 - of awareness, even though at lower levels of detail, i.e., the
A40418 - microcosm of organic structure, there exist powerful distinctive
A40419 - structures that impact human survival, like DNA. see NWO. ref OF 4
A40420 - Z14G
A40421 -
A40423 -  ..
A40424 - Meaning Subjects Retained with Long Descriptions Multiple Views
A40425 -
A40426 - As a result, day-to-day many assignments are made that later seem
A40427 - unjustified by the same mind and certainly by different minds, because
A40428 - the conscious span of attention is designed to relate immediate
A40429 - conditions to near-term experience, rather than to all related
A40430 - experience.
A40432 -  ..
A40433 - On 920211 WBS organic structures are difficult to manage effectively,
A40434 - as well. ref SDS 11 5220
A40435 -
A40436 -     [On 960321 Landauer's paper on "knowledge" says the LSA model that
A40437 -     strives to emulate knowledge acquisition uses everything as a
A40438 -     pointer or "subject" to identify meaning, ref SDS 41 2882]
A40440 -      ..
A40441 -     [On 960324 considered complexity of managing subjects based on
A40442 -     reviewing Landauer's paper. ref SDS 43 8844
A40444 -      ..
A40445 -     [See question by Morris at meeting on 970116 on challenge of
A40446 -     common subject identification, i.e., catagorization, discussed by
A40447 -     Landauer, ref SDS 47 1732.]
A40449 -      ..
A40450 -     [On 970216 added linking at subject and heading level in SDS
A40451 -     records, ref SDS 48 0000.]
A40453 -  ..
A40454 - Differentiation of "subjects" or "meaning" is considered by Landauer
A40455 - in his paper on knowledge acquisition called "Plato's Problem,"
A40456 - ref SDS 41 2882.  At a low enough level "meaning" becomes blurred, or
A40457 - perhaps more correctly, there is a gradual transition, rather than a
A40458 - clear distinction using words and combinations of words from one
A40459 - meaning to another, like the transition between matter and energy,
A40460 - between a tree and a bush, or between night and day. These are two
A40461 - different things, yet if we look closely we see there is something in
A40462 - between that transitions from one thing to another.
A40463 -
A40464 -    [On 970116 Morris cited "fractionalized subjects." ref SDS 47 1732]
A40466 -  ..
A40467 - This happens in creating "subjects".
A40469 -  ..
A40470 - The challenge in making distinctions is finding the perspective or
A40471 - level of detail needed for a particular context.  Therefore, the
A40472 - ability to capture and organize context seems crucial to effective
A40473 - understanding that gives information meaning for taking action.
A40475 -  ..
A40476 - I tried this morning using the primary Subject Index of "Research". It
A40477 - already has the following:
A40478 -
A40479 -                       World History
A40480 -                       POIMS
A40481 -                       Communication Metrics
A40483 -  ..
A40484 - Starting this new line of subjects that will have many of the elements
A40485 - scrattered around several other subjects, opens the door to forgetting
A40486 - about this line of "thought" or "structure" or not maintaining the
A40487 - other lines.  This occurred with SDS where there was a set of subjects
A40488 - for versions prior to 3.0, and now we have 3.0.  In a way this cuts
A40489 - off access to possible important experience, because the mind does not
A40490 - wander into that area.  We start thinking of it differently, i.e.,
A40491 - using different words, and so are not led to the original work until
A40492 - and unless the original word sequences provide pointers.  Even when
A40493 - that occurs, the context of the word string appearing, may seem too
A40494 - removed in the moment to penetrate prior structures of understanding
A40495 - in the micrososm of the mind.  This can result in creating parallel
A40496 - structures that conceal prior knowledge, i.e., experience.
A40497 -
A40498 -
A40499 -
A40500 -
A406 -

SUBJECTS
Poetry Memory Unlocked Singing Songs Remembering Disnyland

A803 -
A80401 -  ..
A80402 - Memory Poetry Unlocks Singing Songs Remembering Disnyland
A80403 - Disnyland Memory Singing Songs Poetry Unlocks Remembering
A80404 - Songs Memory Singing Poetry Unlocks Remembering Disnyland
A80405 -
A80406 - Follow up ref SDS 28 C24J.
A80407 -
A80408 - The mind very likley contains large segments of pointers that remain
A80409 - dormant for long periods, waiting for the right key or stimulus.
A80411 -  ..
A80412 - Poetry, and its extension in singing, seems to aid human memory using
A80413 - the combination of rhyme and meter, as shown by the trip to Disnyland
A80414 - on 950703.  Musicians sang an initial part of song then asked the
A80415 - audience to finish.  This turned out to be very easy, even though the
A80416 - songs were popular many years ago, and had not been played for a long
A80417 - time. ref SDS 20 8706  Once the mind wanders through a "door," it
A80418 - opens up a vast connected web of memory that has been sitting quietly,
A80419 - but shut off from other experience until a key unlocks the "door."
A80421 -  ..
A80422 - Doctor Brusman noted the power of poetry to unlock memory during the
A80423 - meeting on 951117. ref SDS 28 C24J
A80424 -
A80425 -
A80426 -
A80427 -
A80428 -
A805 -

SUBJECTS
Natural Organic Structures Subject Index Context Granular Divisions

AN03 -
AN0401 -  ..
AN0402 - Control Criteria Natural Organizing Schemes for Managing Context
AN0403 - Multiple Descriptions Alternate Views Subject Accounts
AN0404 - Natural Structures Organic Subject Procedures Subject Index
AN0405 - Procedures Subject Index Natural Structures Organic Subject
AN0406 -
AN0407 - Follow up ref SDS 9 RR5I, ref SDS 2 P13O.
AN0408 -
AN0409 - Relational and hierarchial subject indexing to manage complexity by
AN0410 - associating organic structures of daily events with contextual
AN0411 - relevance was explained on 890523. ref SDS 2 UP4U  Design requirements
AN0412 - for flexible structure to organize and associate information in SDS
AN0413 - records works in harmony with subject indexing. ref SDS 2 P13O
AN0415 -  ..
AN0416 - Today, developed new procedures for multiple descriptions of subject
AN0417 - accounts, per above, ref SDS 0 EN87, and cross references between
AN0418 - indexes, per below. ref SDS 0 MS7J  Constructing and applying
AN0419 - associations in the subject index leverages mental strength to help a
AN0420 - busy mind understand meaning in the blur of expanding complexity, as
AN0421 - previously explained on 910221. ref SDS 9 RR5I  This fits the model
AN0422 - proposed by Vanevar Bush for using technology to construct "trails of
AN0423 - associations" for complex records management, discussed above.
AN0424 - ref SDS 0 7T4M
AN0426 -  ..
AN0427 - SDS features that integrate context management with flexible structure
AN0428 - to capture the record with a rich network of associations are listed
AN0429 - on 950710 reviewing Tom Landauer's book "The Trouble with Computers."
AN0430 - ref SDS 21 8490
AN0431 -
AN0432 -            [On 000810 case study background on SDS subject indexing.
AN0433 -            ref SDS 62 CD9J
AN0435 -  ..
AN0436 - There are many common organizing structures that occur naturally on
AN0437 - the job for subject indexing daily work, per above. ref SDS 0 PX7F
AN0438 - Relational and hierarchial organization with granular divisions of
AN0439 - subjects are illustrated in the record on 890523 analysing elements of
AN0440 - a "big picture." ref SDS 2 428F
AN0441 -
AN0442 -    •  Control Criteria
AN0443 -
AN0444 -       Common control criteria are organization charts for government
AN0445 -       agencies, military, businesses, laws, regulations (e.g., FAR),
AN0446 -       contracts, plans, specifications, accounts, WBS, schedules,
AN0447 -       regulations, management standards like PMBOK, ISO (see review on
AN0448 -       950721, ref SDS 22 6S9N, and AIA (see discussion on 880514,
AN0449 -       ref SDS 1 QK7U, and later on 890801, ref SDS 3 0130), published
AN0450 -       policy and procedures, book table of contents, manuals, college
AN0451 -       course lists (taxonomy, epistomology), natural structures of
AN0452 -       buildings, structures of equipment, like automobiles, trucks,
AN0453 -       etc., all provide a relatively fixed structure for oganizing
AN0454 -       daily activity.  These elements can be identified directly in
AN0455 -       the Subject Index to replicate the headings and sub-headings to
AN0456 -       the lowest level of detail; and then used for reporting the
AN0457 -       work, so it is then possible to obtain a history of progress on
AN0458 -       any of these common criteria.
AN0459 -
AN0460 -            [On 000331 Jack Park proposed ontology for organizing the
AN0461 -            work to save time and money. ref SDS 60 TS64
AN0463 -             ..
AN0464 -            [On 051130 article in AIA Architect requires documentation
AN0465 -            to align the work with requirements in contracts, plans and
AN0466 -            specifications, ref SDS 65 G46F; during the past quarter
AN0467 -            century, communication in meetings, calls and documents has
AN0468 -            grown significantly, increasing risks of error failing to
AN0469 -            verify accuracy with alignment back to original sources.
AN0470 -            ref SDS 65 Z16L
AN0472 -             ..
AN0473 -            [On 060905 natural structures reduce level of effort
AN0474 -            required to construct organic structures granular divisions
AN0475 -            knowledge representation for command control of the work.
AN0476 -            ref SDS 66 F66V
AN0478 -        ..
AN0479 -       Other control criteria are commonly recognized structures like
AN0480 -       the human body, the universe comprised of stars, planets, etc.,
AN0481 -       an automobile, a building.  The whole of existence is comprised
AN0482 -       of organic structure that can be managed by SDS.
AN0484 -        ..
AN0485 -    •  Organic Structure Methodologies
AN0486 -
AN0487 -       The organic structure of SDS subject indexing provides pointers
AN0488 -       into wider conceptual frame, similar to poetry for unlocking
AN0489 -       memory of relationships, explained on 890523. ref SDS 2 SQ5L
AN0491 -        ..
AN0492 -       Even when established control criteria is used, such as a
AN0493 -       contract, specification policy manual, regulation, etc., a lot
AN0494 -       of activity will occur that requires separate, more detailed,
AN0495 -       treatment that is not a specific category or classification in
AN0496 -       the control material, yet is called out.  This happens because
AN0497 -       the people who prepared the material did not have benefit of
AN0498 -       experience doing the work, but in any case, it means that new
AN0499 -       subjects have to be created and fit within the existing
AN0500 -       structure in "logical" way.
AN0502 -        ..
AN0503 -       When control criteria is not available, organic structure
AN0504 -       can be formulated from the frequency and flow of communication.
AN0505 -       This is much more difficult, but is still necessary and occurs
AN0506 -       during the period before and leading up to the formulation of
AN0507 -       control.
AN0509 -        ..
AN0510 -    •  Cross-index links and multiple descriptions described below,
AN0511 -       ref SDS 0 MS7J, increase the utility of this method.  This makes
AN0512 -       more useful the keyword methods that is the staple of most other
AN0513 -       indexing methods.
AN0515 -        ..
AN0516 -    •  Correlation to organizational functions
AN0517 -
AN0518 -       Making the primary structures reflect common organizational
AN0519 -       functions, offers easy to grasp paths into the environment.
AN0521 -        ..
AN0522 -    •  Automated MBO uses WBS methods
AN0523 -
AN0524 -       Subjects reflect levels of organic structure for objectives that
AN0525 -       guide management, beginning with business planning, WBS, and
AN0526 -       work processes, as explained on 910221, ref SDS 9 RR5I, and
AN0527 -       further citing explanation on 890523, ref SDS 2 XT6O,
AN0528 -       illustrated by example of a "big picture." ref SDS 2 428F  MBO
AN0529 -       is also discussed in POIMS. ref OF 3 1110
AN0531 -        ..
AN0532 -    •  Subject Scope descriptions
AN0533 -
AN0534 -       This helps the mind recall the reasons for differentiation
AN0535 -       which at a later time will not be apparent.
AN0536 -
AN0537 -
AN0538 -
AN0539 -
AN0540 -
AN0541 -
AN0542 -
AN06 -

SUBJECTS
Information Retrieval on Computer
Automation, Implementing, 930119
Information Management
Document Management

B106 -
B10701 -  ..
B10702 - Keywords Have Different Meanings Due to Near Term Events
B10703 - Information Difficult to Find on Computer because Meaning Changes
B10704 -
B10705 - Losing track of information on computers is a common and growing
B10706 - problem arising from the increase in use of personal computers to
B10707 - store documents.  People have difficulty finding the documents they
B10708 - need in time to apply information.  They cannot remember because the
B10709 - context surrounding the creation and filing of a document is not
B10710 - stored with the document.  They have no pointers, no mental paths to
B10711 - reconstruct the mindset that led to the naming of a document with
B10712 - keywords.
B10713 -
B10714 -     [On 960406 example of difficulty managing subjects on computer at
B10715 -     L&C. ref SDS 44 5922
B10717 -      ..
B10718 -     [On 961218 example at Corps of Engineers, ref SDS 46 5790
B10720 -      ..
B10721 -     [On 010916 complaint that people cannot find anything using
B10722 -     conventional keyword methods and Microsoft programs that everybody
B10723 -     likes. ref SDS 64 KA6H
B10725 -  ..
B10726 - SDS has a different strategy, using time, context and pointers.
B10728 -  ..
B10729 - The Diary structure, called out by Covey in recommending that managers
B10730 - keep a daily journal, ref SDS 13 1121, integrates document preparation
B10731 - with the context of the process that led to the need for a document.
B10732 -
B10733 -     [On 010916 report SDS has amazing memory to find everything.
B10734 -     ref SDS 63 PG6J
B10736 -  ..
B10737 - This results in an environment linked forward and backward in time to
B10738 - context, that leverages the human mind's enormous power to construct
B10739 - context that then provides multiple paths to a particular document by
B10740 - tracing the events, daily thoughts and analysis that produced the
B10741 - document, or was impacted by it.
B10743 -  ..
B10744 - The resulting cross-linked chronology provides litterally hundreds,
B10745 - even thousands of paths to a document, since often it is listed in SDS
B10746 - records of follow up activities to implement the purpose of the
B10747 - document.
B10749 -  ..
B10750 - Direct paths to a document are....
B10751 -
B10752 -     Document log report
B10753 -     File report
B10754 -     Subject report
B10755 -     Contact report, who sent or received it
B10756 -     Diary report, time period
B10757 -     Keyword
B10759 -  ..
B10760 - All of these methods apply the mind's process of integrating time and
B10761 - subject.
B10762 -
B10763 -
B10764 -
B10765 -
B10766 -
B108 -

SUBJECTS
Connected Indexes Network Hierarchies Cross-referencing Related

B303 -
B30401 -  ..
B30402 - Connected Indexes Cross-referencing Network Related Hierarchies
B30403 -
B30404 - I am going to try creating pointers in subject indexes to other
B30405 - accounts that have an entirely different structure, but which are
B30406 - related for the reasons cited above. ref SDS 0 KR6M
B30408 -  ..
B30409 - Adding cross-references that link indexes into a network of related
B30410 - hierarchies may reduce the overall size of the subject index.
B30412 -  ..
B30413 - Experience will show how effective this is for saving time and
B30414 - increasing usefulness of the system.
B30415 -
B30416 -
B30417 -
B30418 -
B30419 -
B305 -

SUBJECTS
Alternate Descriptions for Same Code

B403 -
B40401 -  ..
B40402 - Multiple Titles
B40403 -
B40404 - Another Idea I am trying today is to identify under a single code a
B40405 - variety of different descriptions and keywords that mean the same
B40406 - thing.  Up until today, I have been creating separate codes for each
B40407 - alternate way of describing a "subject" concept or meaning.  This has
B40408 - had the effect of ballooning the assignments to SDS record control
B40409 - fields in order to accomodate the mind's capacity to come at common
B40410 - ideas from different directions and therefore start out thinking of
B40411 - them differently.
B40413 -  ..
B40414 - The solution to this problem previously was to not create the
B40415 - alternate descriptions, and instead rely on the mind to recognize the
B40416 - correlation of the description with the current perspective.  This has
B40417 - been aided by adding alternate descriptions in the narrative that
B40418 - explains an account.  This has worked fairly well, but still presents
B40419 - greater difficulty finding an account when it is needed in a timely
B40420 - manner.
B40421 -
B40422 -
B40423 -
B40424 -
B40425 -
B40426 -
B40427 -
B40428 -
B40429 -
B40430 -
B405 -