CONTACTS 
0201 - Seawest Company                    619 293 3340 fax 3347
020101 - Mr. Jeffery S. Ghilardi
020102 - Vice President Project =619 987 1617 (Mobile); 619 293 3576 (modem)
020103 - Project Engineering, Construction

SUBJECTS
Seawest, SDS Installation Contacts
Summary Missing Names
Summaries, 047041

0505 -    ..
0506 - Summary/Objective
0507 -
050701 - Jeff said he has several contact records for which there is no
050702 - entry in the summary.
050703 -
050704 - We discussed it in general.  Jeff will try to recover and let me know
050705 - if he needs further help.  I then worked out the procedures below.
050706 -
050707 -    [On 940624 submitted procedures below. ref SDS 1 0001
050708 -
050709 -    [On 941201 visited Jeff in San Diego and fixed this problem.
050710 -    ref SDS 2 VF4H
050711 -
050712 -
050713 -
050714 -  ..
0508 -
0509 -
0510 - Analysis
0511 -
051101 - I encountered this problem once also, but could not figure out how I
051102 - solved it, while speaking to Jeff.
051103 -
051104 -     If we can open the record then assign the contact profile after
051105 -     setting 47 4, then F2 should create the entry in the Summary file.
051106 -     Macro 150 calls macro 163 in 000009 for 47 4, we also need to set
051107 -     counter 128 to either 4 for orgz, or 2 for indiv records.  We have
051108 -     to setcnt 151 21 or 20 for modify or make new.  We also have to
051109 -     open the contact summary file and enter markcur 33.
051110 -
051111 - Since it is necessary to open the Summary file and enter markcur 33,
051112 - it seems easier just to do the whole thing manually as follows:
051113 -
051114 -      General Procedure/Objective
051115 -
051116 -      Use Keyword locator to find Contact Number of record that is
051117 -      missing from Summary.  Use File List to open Summary file and
051118 -      type an entry for the missing contact. Save it. Then open the
051119 -      contact record in the regular manner and use F2 to update the
051120 -      Summary.
051121 -
051122 -      Detailed Procedure
051123 -
051124 -      If you already know the ID # of the missing record, go to step 5.
051125 -
051126 -      1.  Find the contact number for the record you think is missing.
051127 -
051128 -          From an SDS record or any editor file, open "Keyword" search
051129 -          which is in "Diary/Reports" menu of SDS record, and in
051130 -          "Other" for Editor files.
051131 -
051132 -      2.  Enter a specification to find the Contact file of the record
051133 -          that is missing from the Summary.  It will look something
051134 -          like this:
051135 -
051136 -          É======Ë=====Ë==============================================»
051137 -          º Year ºMonthº Specification                                º
051138 -          Ì======Î=====Î==============================================¹
051139 -          º 199Û º All º                                              º
051140 -          È======Ê=====Ê==============================================¼
051141 -
051142 -      3.  Hit Tab twice to move cursor into "Specification" box, and
051143 -          type following:
051144 -
051145 -          É======Ë=====Ë==============================================»
051146 -          º Year ºMonthº Specification                                º
051147 -          Ì======Î=====Î==============================================¹
051148 -          º 1994 º All º c: sd 09 "SEAWEST"                           º
051149 -          È======Ê=====Ê==============================================¼
051150 -
051151 -          The name in the quotation marks, is the organization for
051152 -          which you believe their is a contact record, that is not
051153 -          showing up in the Summary.
051154 -
051155 -      4.  Press <Enter>
051156 -
051157 -          This gives you a list of Contact records where Seawest is
051158 -          entered.  It will show you the contact number based on the
051159 -          filename for the record.  Write this down for use in step 12,
051160 -          below.
051161 -
051162 -
051163 -      Open Contact Summary File
051164 -
051165 -      5.  Use File List from an SDS record, press F1 F3, or click on
051166 -          "File" in the menu bar, and then click on "File Access."
051167 -
051168 -      6.  In File Access box, type:
051169 -
051170 -                         sd 09      <Enter>
051171 -
051172 -      7.  This makes a list of all contact records and summary files.
051173 -          Organizations are in directory:
051174 -
051175 -                         sd 09 02
051176 -
051177 -              Individuals are in directory:
051178 -
051179 -                         sd 09 03
051180 -
051181 -              The list will look like this for "02" organizations,
051182 -              where the numbers in the middle row are the filenames
051183 -              corresponding to the letters in the alphabet.
051184 -
051185 -
051186 -      c:\sd\09\02\00000\        A   01          2295  94-06-10  10:22
051187 -      c:\sd\09\02\00000\        B   02          2304  94-04-25   5:39
051188 -      c:\sd\09\02\00000\        C   03          5810  94-06-23  22:28
051189 -      c:\sd\09\02\00000\        D   04          2664  94-06-01  11:22
051190 -      c:\sd\09\02\00000\        R   18           450  94-06-14   1:48
051191 -      c:\sd\09\02\00000\        S   19          5301  94-06-24  11:27
051192 -      c:\sd\09\02\00000\        W   23          1179  94-06-23  14:46
051193 -
051194 -
051195 -      8.  Open the Summary file that is missing the contact entry, by
051196 -          moving the cursor vertically down the list to the filename
051197 -          that corresponds to the first letter in the name of the
051198 -          record that is missing.  For "Seawest" it would be #19,
051199 -          because "S" is the 19th letter in the alphabet.
051200 -
051201 -          Press <Enter> or double click on the line with the filename
051202 -          that correspondes to the contact record that is missing.
051203 -
051204 -
051205 -      Modify Summary File
051206 -
051207 -      9.  You are now in the Summary file that is missing an entry for
051208 -          a contact record.  Browse through it to make sure the entry
051209 -          is missing.  It may be corrupted.
051210 -
051211 -     10.  Use F6 on the top entry in the list to duplicate it.
051212 -
051213 -     11.  Type over this line in all CAPITALS the name of the
051214 -          organization that is missing.
051215 -
051216 -             It is not necessary to enter the phone number and contact
051217 -             name, because it will be done when the record is updated
051218 -             in the normal manner in step 12.
051219 -
051220 -     12.  Use F8 to shift the file right so you can type the record
051221 -          number beginning in column 81.  Type the number found in
051222 -          step 4.  If it is a two digit number, enter those numbers in
051223 -          the last 2 places following the format of all of the other
051224 -          records shown in the list.
051225 -
051226 -          Press F2 to save the revised Summary file, and ESC to close
051227 -          it.
051228 -
051229 -     Open Contact Record & Update Summary
051230 -
051231 -     13.  Open the Contact record in the normal manner using the menu
051232 -          procedures.
051233 -
051234 -     14.  Press F2 in the Contact record.  This will update the Summary
051235 -          so the new entry created above is alphabetized, and has the
051236 -          correct name of the person and phone number.
051237 -
051238 -
051239 -
051240 -
051241 -
0513 -