CONTACTS 
0201 - Tudor Engineering Company          510 419 6100 fax 419 5355
020101 - Mr. Clyde Earnest; Vice President
0202 - Dep Natrl Recrs & Consrvtn         406 444 6699 fax 6721
020201 - Ms. Sarah Ann Bond, Esquire
020202 - Department Counsel =406 444 6660; Legal Division
0203 - Dep Natrl Recrs & Consrvtn         406 444 6699 fax 6721
020301 - Mr. Norman Barnard; Hydro Power Engineer
020302 - Water Resources Division =406 444 0533 fax

SUBJECTS
Welch Assignment
Assignments, Daily SDS schedule
Case Study Broadwater

0505 -    ..
0506 - Summary/Objective
0507 -
050701 - Per Sarah's request on 890322, ref SDS 2 7391, here is a list of
050702 - actions that are needed and/or may be helpful to have accomplished in
050703 - completing the Broadwater Dam project.  It reflects discussion with
050704 - Clyde on 880324 where he indicated SDS is excellent for information
050705 - management, but is not needed any longer because current crisis of
050706 - claims seems to have ended. ref SDS 3 6894
050707 -
050708 -     [On 890328 Wayne reported that Tudor will accomplish this scope
050709 -     with increased staffing on site, ref SDS 4 8558.]
050710 -
050711 - Some tasks can be accomplished from SF, others could be accomplished
050712 - better at the site.
050713 -
050714 -
050715 -  ..
050716 - Communication Management Needed to Maintain Progress of the Work
050717 -
050718 - Submitted this record via ref DIT 1 0001 to Clyde, Sarah, and to Norm.
050719 -
050720 - Document log and correspondence support (done from jobsite).
050721 -
050722 -   It is critical to continue the record created over the past 5 months
050723 -   with Sletten, Voith and Gracon of timely correspondence to notify
050724 -   contractors of work needed and effective coordination to meet
050725 -   schedule objectives.  Project management needs to know what
050726 -   documents have been received and issued, how they relate, and
050727 -   pending responses due in and out, who is assigned to do the work and
050728 -   when.
050729 -
050730 -   Telecon with Clyde Earnest on 880324 indicated recognition that SDS
050731 -   is excellent at providing this support. ref SDS 3 6894
050732 -
050733 -   Correspondence volume may be down sufficiently so that existing
050734 -   staff scan perform this management task.  There is no record,
050735 -   however, that existing staff will actually perform this work, along
050736 -   with their regular routine of attending meetings, making phone calls
050737 -   and writing letters.
050738 -
050739 -     [On 880328 Wayne reports correspondence is falling behind again.
050740 -     ref SDS 4 6948]
050741 -
050742 -
050743 -
050744 - Completion Schedule follow up (done from jobsite).
050745 -
050746 -   Notify contractor's of understandings.
050747 -
050748 -   Enter the schedule in Primavera to monitor and update schedule at
050749 -   job, rather than by Hainline (this is a daily function that should
050750 -   be done with the Daily Inspection report).  It would be helpful to
050751 -   DNRC and to the contractors' interest of meeting completion
050752 -   objectives to have a record of actual performance so a sensible,
050753 -   plan can be developed for completion, and the parties are given
050754 -   timely notice of daily tasks needed meet the schedule.
050755 -
050756 -   This was reviewed with Clyde Earnest on 880921. ref SDS 1 4896
050757 -
050758 -
050759 - Evaluate Sletten Settlement Analysis (can be done from SF).
050760 -
050761 -   Impact of other contract claims, and impact of contract price
050762 -   increases on time extension.
050763 -
050764 -
050765 -
050766 - Contract claims & CO (can be done from SF).
050767 -
050768 -   A log for each contract should be developed showing the factors
050769 -   indicated in the Sletten CO log, and an integrated summary log
050770 -   should be prepared showing overall project status with respect to
050771 -   current and anticipated contract amount, completion dates and
050772 -   exposure.
050773 -
050774 -   Gracon's recent claim position requires analysis and response (this
050775 -   could probably be done from SF).  The actual progress in the field
050776 -   is helpful to have in mind in formulating the position.
050777 -
050778 -   Voith will begin doing more work on-site and so it needs careful
050779 -   support by project management to ensure DNRC interets are protected.
050780 -
050781 -   There is no record that existing staff can accomplish this work
050782 -   without support by SDS and Welch.
050783 -
050784 -
050785 -
050786 - Daily Progress/Inspection report (jobsite)
050787 -
050788 -   This should be done to carefully show actual progress against that
050789 -   forcast by each contractor as confirmed in notices (see above line
050790 -   040602).  It will provide leverage to encourage settlement  or
050791 -   support recovery in the event of litigation.
050792 -
050793 -   This will also provide helpful information during plant operations
050794 -   when problems arise that relate to construction.
050795 -
050796 -
050797 -
050798 - Diary
050799 -
050800 -   Tudor/DNRC should advise whether a record copy of this data is
050801 -   needed.  Since much of it is in hard copy through memos and
050802 -   published letters, this may be sufficient.
050803 -
050804 -
050805 -
050806 -
0509 -